From idea to work
In Grunna, everything starts as an idea. But not everything should become work.
The purpose of the system is not to capture more tasks, but to think clearly before committing effort.
Ideas are not work
Ideas are cheap and continuous. Questions, suggestions, problems, and half-formed thoughts are allowed to exist without becoming tasks.
An idea has no owner and no obligation to be completed. Its only purpose is to be understood.
Intake: where thinking happens
In Grunna, ideas live as Intak.
An Intake item is not a task. It is a space for context, reasoning, and trade-offs. This is where questions are answered and understanding is built.
Work does not start here. Thinking does.
When an idea becomes a todo
An idea becomes a todo when it can be expressed as a clear outcome that one person can own.
If something still requires open-ended discussion, it stays an Intake. If it can be completed by one person with a clear “done”, it is ready to become a todo.
A todo does not automatically mean “start now”. It means the idea has become concrete enough to be ordered and refined.
Responsibilities during idea and work
Grunna separates thinking, deciding, and executing work.
These responsibilities are not job titles or permanent roles. They describe what happens at different points in the flow.
Introducing ideas
Anyone can introduce an idea.
Ideas may come from inside the team, from users, from bugs, or from external signals. An idea exists only to be understood.
At this stage, there is no ownership and no commitment to act.
Turning ideas into proposed work
When an idea is clear enough to be owned, it can be written as a todo.
Anyone may create a todo as proposed work. Proposed todos can exist in the list without being started, and can be refined over time.
Refinement happens to improve clarity and reduce risk — not to predict time.
Deciding what becomes active
Decisions are made by the Decision Owner of the list.
The Decision Owner decides what’s next by ordering the list. Moving a todo up is the decision to prioritize it.
The top item in the list is the next todo to pull when capacity is available.
Decisions in Grunna are expressed by ordering work — not by scheduling time or assigning deadlines.
Executing work
Execution starts when an Executor pulls the next todo and takes responsibility for delivering its outcome.
Each active todo has one Executor. If multiple people need to work in parallel, the todo is split into subtodos with their own Executors.
If the next todo is not executable as written, the Executor refuses it and explains what is missing so it can be clarified.
Executors work top to bottom, focusing on finishing before moving on.
Priority is not negotiated during execution. The order already represents the decision.
Bug interruption
Bugs are handled as todos, not Intakes.
Critical bugs interrupt the queue because broken systems cost more than delayed features.
Thinking and execution are separate modes of work
Intakes exist to explore and decide. Todos exist to execute decisions.
Grunna protects execution by keeping thinking outside active work.
Intake item happens between todos, in dedicated decision time, or when execution reveals missing clarity — not as a constant background activity.
Why this matters
By separating ideas from work and decisions from execution, Grunna reduces unnecessary planning, protects focus, and makes progress visible through finished work.